Project Risk Register

Project Risks are those that are directly linked to and impact a specific project.

Project Risk Register will display all project risks in the organisation.

When creating a project risk assessment, you must select a project/action which the risk directly links to. Therefore there is an extra step that is needed to be taken when creating project risks, compared to the other risk registers. Once you have clicked on the new icon to create a new project risk, a window will pop up allowing you to firstly search for your project by using the Business Unit, Service Profile, and/or Responsible Person fields. From those filters, the Project drop down will reduce to show the projects that have been inputted from your Administration area.

Note: For organisations that do not have interplan integration, the projects are created and filtered through this section under the Administration section of the Navigation Menu. Please refer to the Administration > Projects section for more information on creating projects if you don’t use our interplan software.

For those who do use interplan, the actions/projects will come directly from your business planning area.

Once a project has been selected, the fields will display for you to create a new project risk. Fill out the Risk title and Responsible person and then click on the add button.

Once you have added your risks, close the window by clicking on the close icon. From here you will be taken back to the Project Risk Register, where you should now see your risks that you have just entered against your project. Click on the title (hyperlinked) to enter the risk assessment details and complete the initial risk assessment.

The following risk details will be displayed in the columns of the Project Risk Register:

Field	Description
Risk Code	Risk code as displayed in Risk Details page.
Risk Description	Title of the Risk. Clicking the link should navigate you to the Risk details screen.
Responsible Person	Primary Responsible officer of the risk.
Business Unit	Primary Business Unit that the linked project to your risk is linked to.
Service Profile	Primary service profile that the risk is linked to.
Reporting Period	The frequency that the risk is assessed as specified in the Risk Review page. If not defined, will display as N/A.
Next Review Date	Next review date indicated in the Risk Review screen is displayed here.
Initial Risk	Initial assessment rating is displayed here as image and text. CAMMS default image will be displayed if Risk administrator has not included a custom image via Risk Settings area.
Current Risk	Current assessment rating is displayed here as image and text. CAMMS default image will be displayed if Risk administrator has not included a custom image via Risk Settings area. Instances where Current assessment is not initiated then rating will be display as N/A.
Future Risk	Future assessment rating is displayed here as image and text. CAMMS default image will be displayed if Risk administrator has not included a custom image via Risk Settings area. Instances where Current assessment is not initiated then rating will display as N/A.
Project/ Action	The Project that the risk is linked to.

The following filters will be available to filter and search project risks. Highest risk ratings and average risk rating will be displayed at the top based on the search criteria.

Filter	Description
Risk Title	Text box that allows you to type in the Risk title and search for the Risk. This is a key word search and therefore, by entering a part of the title you will be able to filter out all risks that contain the typed characters anywhere in the title.
Risk Code	Text box that allows you to type in the risk code and search for the Risk. This is a key word search and therefore, by entering a part of the code you will be able to filter out all risks that contain the typed characters anywhere in the code.
Reporting period	Lists all of the reporting periods within the system. This will allow you to filter risks by the reporting period that has been linked to the risk. Default is “Show all”.
Primary/ Secondary Responsible Officer	Lists all staff in the system. Selecting a staff member will display only the risks that is assigned to the particular staff member. Defaults to "Show all".
Initial Risk Ratings	Lists all rating types defined in the Framework> Risk Settings. Selecting a rating type will display only the risks that have the selected rating as its Initial risk rating. Defaults to “Show all”.
Current Risk Ratings	Lists all rating types defined in the Framework> Risk Settings. Selecting a rating type will display only the risks that have the selected rating as its Current risk rating. Defaults to “Show all”.
Future Risk Ratings	Lists all rating types defined in the Framework> Risk Settings. Selecting a rating type will display only the risks that have the selected rating as its Future risk rating. Defaults to “Show all”.
Project/ Action	Lists all active actions added through your administration area (for standalone) or from interplan. Selecting a project will display all risks that are under the particular project. Defaults to "Show all". This filter will only be available for the Project risk register.
New Review Date	Date filter which allows to you pick a date to filter all risks with that particular Next Review Date. The Next Review Date is updated based on the frequency and the last review date. Default will show all regardless of the date.
Risk Category	Lists all Risk categories available. Selecting a category will display all risks that belongs to the particular category (primary or secondary category). Defaults to "Show all".
Risk Assessment level	Lists the assessment levels; Initial, Current and Future. Selecting an assessment level will display all risks that are currently in the selected level.
Directorate	Lists all directorates in the system. Selecting a directorate will display all risks that are linked to the particular directorate which is linked to the projects Business Unit. Defaults to "Show all". This filter would only be available for the Operational and Project risk register.
Business Unit	Lists all Business Units in the system. Selecting a Business Unit will display all risks that are linked to the particular project linked to that Business Unit. Defaults to "Show all". This filter will only be available for the Operational and Project risk register.
Service Profile	Lists all Service Profiles in the system. Selecting a Service Profile will display all risks that are linked to the particular Service Profile that is linked to the project. Defaults to "Show all". This filter will only be available for Operational and Project risk registers.
Links	A link summary in the risk registers will show the number of links a risk contains with a pop up within the register to preview the links.

Please refer to the Filter, Sort and Search Records section for more options when filtering .

Last revised: September 23, 2018